Payroll and Expenses
Payroll is managed by the Accounts and Finance (Fees) Office and is located on the top floor of Áras Malachy.
Office hours are 9.00am - 1.00pm and 2.00pm - 5.00pm, Monday to Friday.
For all Payroll related queries, please contact email@example.com
FAQ's about Payroll
What is St. Angela’s College Employers PAYE Registration No?
St. Angela’s College Employers PAYE Registration No. 9671833A
What do I need on commencement of employment with St. Angela’s College?
- You must complete a New Employee Form and PRD10 Form
- You must Register your Employment in St Angela’s College with Revenue using your MY Account on ROS.
St Angela’s College Registered Number is 9671833A.
What is a PPS# and where do I get mine?
A Personal Public Service number is your unique reference number for all your dealings with the Public Service (e.g. applying to the tax office for a tax credit certificate, applying to the Department of Social Protection for a Social Welfare payment etc.)
More information can be obtained at the Department of Social Protection website at http://www.welfare.ie/en/Pages/Personal-Public-Service-Number-How-to-Apply.aspx
If you do not currently have a PPS#, it may be obtained at your local Social Welfare office or the Sligo Branch in Cranmore. Bring proof of identity (passport/drivers licence), supporting documentation (i.e. a household bill, bank statement etc.) and you should complete a PPS Number Application Form (REG1). If you do not have a PPS number or have not previously worked in Ireland you must obtain a Certificate of Tax Credits.
How do I obtain a Certificate of Tax Credits?
- When you start your job, you must tell Revenue as soon as possible, or you may have to pay emergency tax. We will send a TCC to you.
- You can claim additional tax credits you may be due. Claim these credits by clicking on the ‘Manage your tax in PAYE Services in myAccount.
- You can view, print or download your TCC in My Documents in myAccount
- Your Tax Credit Certificate (TCC) lists your tax credits and reliefs for the tax year and your rate band. It shows your Universal Social Charge (USC) rates and thresholds.
- Your TCC also shows your Employment Identifier, a unique reference set by your employer for your employment. Your employer will be given a Revenue Payroll Notification (RPN).
The RPN shows your total tax credits and your tax and USC rate bands. It will not give a breakdown of the tax credits you have claimed, only the total amount. Your employer will use this to calculate your tax and USC.
When are Salary Payments made? (inc. fortnightly and monthly)
Fortnightly Salary Payments are made every two weeks on a Friday by direct debit into your bank account.
If you are submitting timesheets and/or expenses they must be received by the Payroll Department by the Tuesday of the pay week at the latest in order to be paid the following Friday.
Download Monthly Timesheet
Monthly Salary Payments are made on the last working day of each month (if it falls at the weekend, the payment will be made on the Friday) by direct debit into your bank account.
If you are submitting timesheets and/or expenses they must be received by the Payroll Department by the 15th of the month in order to be paid by the end of the month.
Usually these forms are given to the secretaries within your department for authorisation by the head of department, and then they are passed onto payroll so allow for this time.
What if my bank details change?
Please ensure you notify the Payroll Department in a timely manner to ensure that details can be changed. This also applies to other deductions from your salary and it is the individual staff member’s responsibility to ensure that the information given to the Payroll Department is current at all times.
Download the New Bank Details Form
Will my payslip be posted to my home address?
If you receive an email address when you commence employment, your payslip will be emailed to you. The payslip sent will be encrypted with a password, which is your PPS number.
If you work part-time and do not have an email address your payslip will be posted to your home address. You can also request your payslip to be sent to your home address.
Where can I view Salary Scales?
The salary scales are not currently available on the website, please email: firstname.lastname@example.org for a soft copy of the scales you require.
Am I classified as a Guest Lecturer (Speaker) or Part-time Lecturer?
The College has two distinct categories for lecturers who are visiting the College on a temporary basis and are not full-time staff members:
|Someone who is giving once-off lectures; usually making a maximum of 3 visits to the College in any given tax year or lecturing up to 10 hours in any tax year.|
|Part-time Lecturer||Someone who is giving a series of lecturers; usually making more than 3 visits to the College in any given tax year or lecturing more than 10 hours in any tax year.|
If there is any doubt as to what category you may fall under, kindly discuss this with the Department you are working with and Finance are available to consult on a case-by-case basis.
Please note that we are governed by strict Revenue guidelines relating to this issue.
All Staff Expenses must be approved and signed-off by line managers. Please ensure all Claim Forms are accurate, otherwise they cannot be processed and will result in a delayed reimbursement.
FAQ's about Expenses
How do Full-time Staff claim for Travel Expenses?
- Complete an expense form (prior to the date of travel) that is applicable to the travel incurred, e.g. staff travel, staff training etc. Expense forms are located on the Staff Portal
- Expense claims must be prior approved in advance of travel. This means you must put a best estimate of the travel, subsistence and expenses that you believe will be incurred and the Head of Department/Line Manager must authorise it. Hold this approved form until the travel is undertaken.
- Once the travel is complete and there is no change*, sign the claim and it can be submitted directly to Payroll at this stage.
*As claims are prior approved there may be changes. If this occurs and the amount increases by >€50 please complete a Claim Amendment Form and submit along with the original claim to be authorised by the Head of Department/Line Manager a second time. This is necessary as the original claim has increased by a material amount and this may need to be queried.
Download Claim Amendment Form
• Excel Version (.xls)
• Excel Version (.xls) Written
If the actual claim amount is less than the original claim, or increases by <€50, please complete a claim amendment form and submit this along with the original claim directly to the Payroll Department for processing - there is no need for a second authorisation from your Head of Department/Line Manager.
In summary, staff will complete one of four means to complete and submit their Travel Claim Expense Form:
1. Complete and have Head of Department/Line Manager sign original claim form. Following travel, if no change occurs, complete the claim form by signing and submit directly to Payroll.
2. Complete and have Head of Department/Line Manager sign original claim form. Following travel, if original claim has decreased, complete a Claim Amendment Form, sign (no further authorisation required) and submit directly to Payroll.
3. Complete and have Head of Department/Line Manager sign original claim form. Following travel, if original claim has increased but is still less than €50, complete a Claim Amendment Form, sign (no further authorisation required) and submit directly to Payroll.
4. Complete and have Head of Department/Line Manager sign original claim form. Following travel, if original claim has increased by more than €50, complete a Claim Amendment Form and have this signed by Head of Department/Line Manager before submitting directly to Payroll.
- Expenses must be submitted for processing within three months of the date of travel or they may be subject to a discounted payment.
- Expenses that do not have to be prior approved are School Placement travel and subsistence claims and SEN School Visits travel and subsistence claims.
- Expense claims must be received by the Payroll Department by the 15th of the month (if you are on the monthly payroll) in order to be paid on the last working day of the month. For fortnightly paid staff, claims must be received by the Tuesday of that pay week.
- From the 10th of Oct 2013 no travel or subsistence expenses will be paid to Part Time Lecturer or Guest Speakers who are engaged by the College after this date.
- Any Foreign Travel must be prior approved by the president in advance of travel, this includes travel to and from Northern Ireland.
- All Travel Claims must be in line with the College Travel and Subsistence Policy.
You can view a Sample Travel Claim Form
Common Errors on Travel Claim Forms
- Not using the correct forms
- All the detail required not completed on the forms
- Incorrect rates being used
- Incorrect subsistence being claimed, especially when claiming the overnight rate
- Accumulated mileage not being carried forward – Please keep copies of your claims
- When using excel forms ensure that incorrect details aren’t copied over
- Receipts not attached